How to create custom Gmail signature

Are your emails lacking that professional touch? If the answer is yes, we’re here to help. 

By adding a Gmail signature, you can elevate your email game and make a lasting impression. 

Whether you’re a business professional, freelancer or just want to spruce up your personal emails, follow these simple steps to create a polished Gmail signature.

If you have an iPhone, we have steps to add a custom signature to your emails. Just click here.

CLICK TO GET KURT’S FREE CYBERGUY NEWSLETTER WITH SECURITY ALERTS, QUICK VIDEO TIPS, TECH REVIEWS AND EASY HOW-TO’S TO MAKE YOU SMARTER

Step 1: Access Gmail settings on desktop 

• Log in to your Gmail account on your desktop
• Click the gear icon in the top-right corner to open Settings

• Then click See all settings

• Make sure you’re on the General tab

GMAIL REVOLUTIONIZED EMAIL 20 YEARS AGO – AFTER BEING INITIALLY MISTAKEN AS GOOGLE’S APRIL FOOLS’ DAY JOKE

Step 2: Create your signature

• Scroll down in the settings until you see the Signature section

• If there are no signatures, click Create New

• Where it says, Name new signature, give your signature a name (e.g., “Work”).
• Then click Create

• Next, craft your signature text: Some things to consider including are your name, job title and company. Add relevant contact information, such as your website, newsletter address, phone number or social media links. Keep it concise and professional.
• You can adjust the font, style and colors as needed in the task bar right below it.
• You can also insert a company logo by moving the cursor to the task bar and clicking insert image, select the logo and resize as necessary.

Step 3: Customize for different purposes

Here’s how to create multiple signatures:

• Click Create New to make additional signatures

• Name them (e.g., “Casual,” “Personal,” etc.)
• Next, click Create

• Then, type each signature based on its purpose

• Below that, you are going to see a section called Signature defaults. There are two categories available:For New Email Use: This signature will be automatically added to new emails you compose.On Reply/Forward Use: This signature will be added when you reply to or forward an email.
• For New Email Use: This signature will be automatically added to new emails you compose.
• On Reply/Forward Use: This signature will be added when you reply to or forward an email.
• By default, both options are set to No Signature.
• Click under each category to select the appropriate signature you’ve created.

Step 4: Fine-tune signature settings

• Next, click the box if you want to insert your signature before quoted text in replies and remove the “–” line that precedes it.
• Scroll down and click Save Changes.

MORE: HOW TO USE SMART COMPOSE TO WRITE EMAILS FASTER ON GMAIL

How to set up your Gmail signature on Android

Your signature only shows up in messages you send from the Gmail app.

• Open the Gmail app
• In the top left of the screen, tap the three horizontal lines 
• Scroll to the bottom, then tap Settings
• Choose the Google Account where you want to add a signature

• Tap Mobile Signature
• Enter the text for your signature
• Tap OK

GET FOX BUSINESS ON THE GO BY CLICKING HERE

MORE: TURN THIS GMAIL SECURITY FEATURE ON ASAP

How to set up your Gmail signature on iPhone

Your signature only shows up in messages you send from the Gmail app.

• Launch the Gmail app on your iPhone
• Tap the three horizontal lines located in the top-left corner of the screen
• Scroll down and select Settings
• Under the “Compose and Reply” section, tap on Signature settings
• Turn on the switch for Mobile Signature
• Now, you can type your desired email signature into the provided area. Craft your signature with relevant information, such as your name, job title, web address, newsletter link and phone number
• Then tap Done 

MORE: HOW TO STOP SPAM EMAIL IN GMAIL

Kurt’s key takeaways

Now you know how to set up your Gmail signature on your desktop and your phone. From now on, all your outgoing emails will have that professional touch. Remember to keep it concise, relevant and aligned with your personal or business brand.

CLICK HERE TO GET THE FOX NEWS APP

What’s your biggest email pet peeve? Let us know by writing us at Cyberguy.com/Contact.

For more of my tech tips & security alerts, subscribe to my free CyberGuy Report Newsletter by heading to Cyberguy.com/Newsletter.

Ask Kurt a question or let us know what stories you’d like us to cover.

Answers to the most asked CyberGuy questions:

Copyright 2024 CyberGuy.com. All rights reserved.